If you own a small window cleaning business, you are most likely earning enough to make ends meet but not enough to employ a permanent accountant. You still need a rudimentary book keeping system in order to file your tax and VAT returns and to know if you’re making a profit or not. Below is some more information about basic book keeping for small window cleaning businesses.
The two most basic bookkeeping items you are going to need is a receipt book as well as an invoice book. The receipt book is for when you make cash sales and the invoice book for when you grant credit to a client (something you should only do for repeat customers).
Then you also have to keep all invoices and receipts for business related expenses. If you bought a container with cleaning material, you need to keep the cash slip. Similarly keep all proof of expenditures related to the running of your business, such as petrol, tyres and maintenance of the delivery truck etc.
At the office you should have a cash book, into which all these income and expenses are then entered on a daily basis. You also need registers to keep track of credit sales and of business related items you bought on credit. These are called accounts receivable registers and accounts payable registers.
The cash book is for all cash income and expenses. Use the receipt book above to enter all your cash income on one side, and the expense vouchers you kept to list all your expenses on the opposite side. You also need a column reflecting the total amounts, and then columns indicating the type of income or expenditure it was. This way you can easily add them up at the end of the month and see how much you earned from customers during the month, and how much you paid for cleaning materials, wages, petrol et cetera.
If you had no credit sales during a month and you didn’t buy anything on account, the balance remaining after you have deducted the expenditure from the income in your cash book represents your profit for that month.
If you of course bought certain items on credit during the month, e. G. Some tools and equipment, and they haven’t been paid for yet, you have to deduct that amount from the profit shown by your cash book, since once you’ve paid these bills you will have less money in the bank. In the same vein, if you granted credit to some customers and they must still pay you, that amount has to be added to your profit for the month.
If you follow the basic book keeping for small window cleaning businesses tips above, you will get a very good idea of whether your business is being run at a profit or not, and what your major expenses are.
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